Rental Agreement

Rental Agreement



1. PAYMENT-   A reservation/security deposit of credit card is required when making reservations.

Full name and address on credit card:  Name____________________________________    Address ______________________________________________

credit card #__________________________________      3 digit security code___________

Full payment is required thirty (30) days before arrival. If payment is not post marked before 30 days prior to arrival date. The 50% deposit is forfeited and rental will be filled with potential renters. (initial here)_________50% of total rental cost is required when making reservations .Balance of full payment is required thirty  days before arrival. If full payment is not post marked before 30 days prior to arrival date. Deposit is forfeited and rental will be filled with potential renters.

2. CANCELLATIONS- A sixty (60) day notice is required for cancellation. Cancellations before 60 days of arrival date will be refunded if we can re-book, minus $200 cancellation fee per 5 bedroom unit. Cancellations or changes that result in a shortened stay or that are made within 30 days of arrival date, forfeit the advance payment and damage/reservation deposit. Cancellation or early departure does not warrant any refund of rent or deposit. If payment is not received in mail then full amount of rental costs will be put on credit card with 3% fee, 4% International.

3. MAXIMUM OCCUPANCY- The maximum number of guests is limited to 9-12 adults and children for each 5 bedroom home.

4. Rooms rented when available.

5. INCLUSIVE FEES-Rates include a one-time linen & towel set-up.

6. NO DAILY HOUSEKEEPER SERVICE- While linens and bath towels are included in the home, daily housekeeper service is not included in the rental rate. We do not permit towels or linens to be taken from the home. Towels are available at Chico Hot Springs.

7. RATE CHANGES- Until confirmed, rates subject to change without notice.

8. FALSIFIED RESERVATIONS- Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit, and /or rental money, and the party will not be permitted to check-in.

9. WRITTEN EXCEPTIONS- Any exceptions to the above mentioned policies must be approved in writing in advance.

10. General Policy: Diamond Heart Ranch assumes no liability or responsibility for guest valuables, damages, expenses, or inconveniences, not for loss, injury, death, or damage to any persons or property during your stay or in transit to or from said ranch or for any cause whatsoever due to delays, cancellations, due to nature, mechanical breakdown, strikes or acts of God. (Initial here)_______________

We reserve the right to refuse services, or ask a guest to leave immediately due to disruption or disregard for the premises or the policy.



By signing below, I agree to all terms and conditions of this agreement.

Signature_______________________________ Date_________________________











1. Check-in time is after 4 pm and check-out time is 10 am. Between 10 am and 4 pm the house is being prepared for the next guests so there are no early check-ins or late check-outs unless approved by manager.

2. This is a non-smoking home; all smoking must be done outside in a safe manner. There is a #10 can or fire pit in pasture available outside of the house to use for cigarette butts. Please don’t throw cigarette butts on the ground.

3. Pets are not permitted in the home or on the property under any circumstances without prior permission. All pets must be registered with the manager. Pet fee is $20 per pet per stay. All pets must be kept on a leash in all public areas. Please do not leave your pets unattended in your room or your vehicle. Please pick up after pets to keep the lawn clean for all guests.

4. Reservation/Security Deposit of credit/debit card # is required to hold reservation and to enforce cancellation policy and to assure that the property rules are followed. The credit/debit card will not be charged providing the following provisions are met.


*If more than one unit is rented by same party, there must be no mixing of items between the homes. (all silverware, dishes, pillows,    etc. stay in unit they belong to.

* No damage is done to the home or its contents, beyond normal wear and tear.

* All trash cans are emptied and trash is placed in the garbage cans provided outside


*BBQ. grills are clean and gas knob is turned off.


*Use only small amounts of toilet paper and nothing else in toilets due to sensitive septic system.

*Dirty dishes are placed in the dishwasher/turned on; the dishwasher does not have to be emptied.

* Lights, heaters and fans turned off. All windows and doors locked, Key is left where you found it.

By signing below, I agree to all terms and conditions of this agreement.

Signature____________________________________ Date_____________________







Vacation dates:

Property address: ____33 Busby Lane  _____43 Busby Lane  ____45 Busby Lane

Check-in date: _______________ after 4pm ( no early check in please).

Check-out date:_______________  by 10 am. (initial here)__________

Number of people in party Adult/children:_____________/____________

Deposit: Credit card required when making the reservation. No charge will be made to credit card upon departure provided provisions are met for the property or there has been no cancellations  of your reservation.

Full name on card__________________________________________     Full address on card______________________________________________________________________


Credit card No.________________________________________    Expiration Date                                          3 digit security No._________________       Signature of card owner_______________________________


Damage insurance of $69 is required


Pet fee: $20 per stay or $10 nightly


Weekly or Nightly  fee:

Cleaning & set up Fee: $100

State lodging facility use Tax 7%:

National Holiday fee : $100

Payment Total:

Please provide the following information:

Where did you hear of us? Please check one.     __VRBO      ___Homeaway    ___ Gardiner Chamber    ___        other (specify)__________________


Name:  first___________________  middle _______________  last____________________

Home address: ____________________________________City_______________________State______ Zip code__________

Phone numbers: Home__________________  Cell_____________________

Email address:______________________________


Vehicle information: color & Make_______________  license plate number________________________

By signing below, I agree to all terms and conditions of this agreement.


Signature________________________________ Date_______________





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